Care home software from admission to outstanding
CareOS runs the whole home — admissions, care charts, clinical monitoring, eMAR with controlled drugs, rotas and pay bands, payroll and CQC evidence — with a family portal your relatives will actually use.
Everything residential and nursing care homes need
Purpose-built for care homes — not adapted from another care setting.
Admissions & resident records
Enquiry-to-admission workflow with room management and a complete digital resident record from day one.
Care charts & clinical monitoring
Digital charts for food and fluid, repositioning, continence and observations — with NEWS2 scoring and escalation built in.
eMAR & controlled drugs
Round-based eMAR with controlled-drug registers, witness workflows, stock control and pharmacy-ready records.
Falls, wounds & risk scales
Falls management, wound care with body maps, and validated risk scales — Waterlow, MUST and more — kept current per resident.
Rota, departments & pay bands
A full workforce engine: departments, shift types, coverage rules, competency checks, staff bank, agency cover and published pay-band grids.
Payroll & finance
Payroll from actual worked shifts with approval gates, plus invoicing, funding types and occupancy-aware financial reporting.
Safeguarding & incidents
Incident capture with safeguarding workflows, notifications and lessons-learned tracking that stands up to scrutiny.
CQC evidence & PIR
Provider Information Return preparation and an evidence library mapped to the quality statements — ready before the inspector calls.
Activities & wellbeing
Plan and record activities and one-to-one engagement, evidencing meaningful occupation for every resident.
End-of-life care
Advance care planning, DNACPR and ReSPECT recording, and end-of-life care documentation handled with the care it deserves.
Family portal
Relatives see updates, photos and visit information in real time and message the home securely — fewer phone calls, happier families.
Inspector portal & group oversight
Read-only inspection access for CQC, plus group dashboards that let multi-home operators compare quality and staffing across homes.
CareOS vs care homes software
See how CareOS compares with Person Centred Software, Nourish and CareDocs — the systems UK care homes use most.
Comparison based on publicly available product information at the time of writing (July 2026). A dash means the capability is not publicly documented by that vendor — it may exist; verify in a demo. Products evolve, so always confirm current capabilities with each vendor.
Wondering what the AI in these systems actually does for a manager? AI care management software.
Buyer’s guides for residential and nursing care homes
Plain-English guides to choosing and running the software behind care homes.
Switching from another system?
Our team migrates your records for you — clients, care plans, schedules, medication records and staff — free of charge, and usually within days rather than weeks. You review everything before switchover.
Coming from RoundSys? See exactly what moves. Or start with our guide to switching from any system.
The full CareOS platform, included
Every sector runs on the same platform underneath — every module included, unlimited staff accounts, and pricing built around how care homes services actually run.
- Recruitment & applicant tracking
- Workforce compliance & training matrix
- Rostering & scheduling
- Invoicing, payroll & finance
- Secure messaging & family engagement
- Reporting & KPI dashboards
- Audit logs & role-based access
- UK hosting & GDPR compliance
Care Homes — frequently asked questions
Does CareOS cover nursing as well as residential care?
Yes. Clinical monitoring with NEWS2, wound care, validated risk scales and controlled-drug eMAR support nursing-level care alongside standard residential workflows.
Can CareOS run our rota and payroll too?
Yes. The workforce engine handles departments, shift types, coverage and competency rules, staff bank and agency cover — and payroll is generated from actual worked shifts with an approval gate before anything is paid.
How does CareOS help with CQC inspections?
Care records, audits and compliance matrices are inspection-ready by default; PIR preparation is built in; and the inspector portal gives CQC secure read-only access to evidence.
We run several homes — can we see across the group?
Yes. Group oversight dashboards compare occupancy, staffing, incidents and quality indicators across homes, while each home keeps its own rotas and records.
Is there a limit on staff accounts or devices?
No. CareOS includes unlimited staff accounts and every module as standard — pricing is tailored to your home, with no per-user charges.
More questions? Read the full FAQ or talk to our team.
CareOS across every care setting
Visits, AI rostering, eMAR and family updates for domiciliary care agencies.
ExploreProperties, tenancies, shifts, Active Support and MCA/DoLS for 24/7 services.
ExplorePlacements, daily logs, Reg 44, Annex A and outcomes for Ofsted-regulated homes.
ExploreShift booking, client portal, timesheets and invoicing for care staffing agencies.
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