Staffing agency software from booking to invoice
CareOS handles the whole staffing cycle — client bookings, shift offers and acceptance, timesheets with electronic sign-off, charge and pay rates, invoicing and payroll — with a portal your client homes log into.
Everything care staffing and nursing agencies need
Purpose-built for care staffing — not adapted from another care setting.
Shift booking & tracker
Take bookings from client homes and track every shift from request through fill to sign-off in one board.
Worker matching & acceptance
Offer shifts to qualified, available workers and let them accept on their phone — with cross-checks against existing commitments.
Employer client portal
Client homes get their own portal to request shifts, view fills, approve timesheets and message your team — no more phone tag.
Digital timesheets & e-signoff
Timesheets generated from worked shifts and signed off electronically by the client — the end of paper chasing.
Charge & pay rate rules
Per-client, per-role and per-time-band charge and pay rates, so margins are set once and applied consistently.
Invoicing & payroll
Invoices and payroll generated from signed-off timesheets, with margin visibility per client and per worker.
Worker compliance
Training, DBS, right-to-work and document expiry tracked per worker — only compliant staff can be offered shifts.
Availability & scheduling
Worker availability, scheduler dashboards and a weekly review workflow keep fill rates high and gaps visible early.
Recruitment pipeline
The same built-in ATS as the rest of CareOS: applicants, references, onboarding and compliance in one flow.
Agency performance view
Fill rates, hours supplied and revenue per client at a glance, so you know which accounts are growing and which need attention.
CareOS vs care staffing software
See how CareOS compares with Sirenum, Access Vincere Evo, Zeel and Panther — the platforms UK care staffing agencies use most.
Comparison based on publicly available product information at the time of writing (July 2026). A dash means the capability is not publicly documented by that vendor — it may exist; verify in a demo. Products evolve, so always confirm current capabilities with each vendor.
Wondering what the AI in these systems actually does for a manager? AI care management software.
Buyer’s guides for care staffing and nursing agencies
Plain-English guides to choosing and running the software behind staffing agencies.
Switching from another system?
Our team migrates your records for you — clients, care plans, schedules, medication records and staff — free of charge, and usually within days rather than weeks. You review everything before switchover.
Or start with our guide to switching from any system.
The full CareOS platform, included
Every sector runs on the same platform underneath — every module included, unlimited staff accounts, and pricing built around how staffing agencies services actually run.
- Recruitment & applicant tracking
- Workforce compliance & training matrix
- Rostering & scheduling
- Invoicing, payroll & finance
- Secure messaging & family engagement
- Reporting & KPI dashboards
- Audit logs & role-based access
- UK hosting & GDPR compliance
Care Staffing — frequently asked questions
Does CareOS replace our separate booking and timesheet systems?
Yes. Bookings, shift offers, timesheets, client sign-off, invoicing and payroll are one connected flow — a shift entered once carries through to the invoice and pay summary.
What do our client homes see?
Client homes get their own portal to request shifts, see who is coming, approve timesheets and message your office — branded to your agency, with access you control.
How does compliance gating work?
Every worker's training, DBS, right-to-work and documents are tracked with expiry alerts, and workers who fall out of compliance can be excluded from shift offers automatically.
Can we set different rates per client and role?
Yes. Charge and pay rates are configurable per client, role and time band — weekday, weekend, nights and bank holidays — and flow straight into invoices and payroll.
Can staffing run alongside our care services?
Yes. Many providers run a staffing arm next to home care or supported living. In CareOS each runs in its own sector workspace, with shared staff records and cross-service conflict checking.
More questions? Read the full FAQ or talk to our team.
CareOS across every care setting
Visits, AI rostering, eMAR and family updates for domiciliary care agencies.
ExploreProperties, tenancies, shifts, Active Support and MCA/DoLS for 24/7 services.
ExploreAdmissions, care charts, clinical monitoring, rotas and payroll for residential and nursing homes.
ExplorePlacements, daily logs, Reg 44, Annex A and outcomes for Ofsted-regulated homes.
Explore